Compensation/Records Administration

Mission:  To develop and administer fair and effective classification/compensation and human resource data management programs which support the City’s recruitment, retention, and talent development goals and advance a culture of excellence in City government.

Services Provided:

  • Review Personnel Transactions (Hiring, Separations, Transfers, Base & Incentive Pay Changes for all Full-time, Part-time, and Seasonal Employees)
  • Perform Job Evaluations and Recommend Classification of New and Existing Positions
  • Prepare Job Descriptions for City positions
  • Conduct Internal and External Salary Equity Reviews
  • Maintain and ensure compliance with The City Pay Plans and Classification Listing (for Represented & Non-represented)
  • Maintain and administer The City's Compensation Manual

Position Control
  • Reconcile New Fiscal Year Adopted Budget With Existing Position Complement
  • Maintain Position Complement and document approved changes (reports available internally through HRMS)
  • Review Requests to Fill Vacant positions and Transfers by verifying status and funding
  • Respond to Position Complement information requests and support City Budgeting Function

Data Management
  • Review Personnel Transactions to validate data
  • Maintain and Update HRMS Data including employee information, job assignment information, and pay rate
  • Maintain Employee Leave Accruals and Current Leave Balances (reports available internally through HRMS)
  • Respond to Requests for HR-related data internally and externally

  • Create and maintain official City Employee Files
  • Respond to requests for external employment verification and requests to duplicate/ view files including internal requests, subpoenas, and open records requests.
  • Maintain and Administer the Personnel Records Policy

Employee ID Badges
  • Produce Employee ID Badges (new/replacement) and enter employees into the building access/security system.
Copyright 2017 City of Memphis
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